Access to and use of APECS will vary for employees according to their roles in the district. Some employees will have greater administrative capabilities, such as those who deal with finances in a school or department, those involved with payroll and benefits and those who work in procurement. Most users will utilize the system only for personal employment information, such as pay stubs, health insurance information and to check vacation/sick time. 

District-wide APECS training began in April 2013 and continue through the start of the 2013-14 school year. All training will be conducted according to role. Training requirements and registration for all district employees are available on the Unified District Training website.

TRAINING RESOURCES

Below are the training materials used during the various specialized APECS training sessions. Click the appropriate link below to open the guide for your role.

General APECS Information:  
Business Systems Getting Started Guide
Business Navigation Quick Reference Guide

Financial Secretaries:  
Bookkeeping Training Reference Guide, Volume I
Bookkeeping Training Reference Guide, Volume II 

Payroll Preparers:  
Employee Time Sheets Training Reference Guide

Training:
Dept of Finance Reference Guide_rev101113

Department Head Approval Process

For questions about APECS training, contact Pam Haney at [email protected].

Department of Finance Resouce Guide

Training Playback

Employee Portal Webex Training
The Employee Portal is a web-based point of access for all employee information. This course is designed to familiarize all employees with the APECS Employee Portal. Topics include: Accessing the Employee Portal, Displaying and Maintaining Employee Data, and Viewing Payroll Information. Before viewing, please sign up for the class in MyLearningPlan (http://www.mylearningplan.com). The course is listed on the calendar on June 15, 2013. Once you have signed up, you will receive information about what is required for completion.

	Employee-Portal-Attendance-Time
	Employee-Portal-Documents-Links
	Employee-Portal-Jobs-Benefits
	Employee-Portal-Payroll
	Employee-Portal-Profile
	Employee-Portal-Reimbursements

Department Head Approval Process Webex Training

Administrators are responsible for the approval of different processes pertaining to finance and personnel in APECS. This course is designed to teach participants how to review financial and personnel data and process approvals in APECS. Topics will include: Account Inquiry, Budget Inquiry, Employee Records, Job Position Records, and Transaction Approvals. Before viewing, please sign up for the class in MyLearningPlan (http://www.mylearningplan.com). The course is listed on the calendar on June 15, 2013. Once you have signed up, you will receive information about what is required for completion.

Department-Head-Approval-Process-Overview

These training videos are designed to assist school and departmental personnel with performing their daily tasks of purchasing and other daily, general bookkeeping tasks. Click the appropriate link for the video required. Printed material for this course is provided above.

  Book Keeping I

1. Cancelling a Requisition and Voiding a Requisition
2. Creating a Purchase Requisition
3. Entering and Selecting Account Number on the Finance System Screens
4. Searching for a Requisition
5. Searching for and Viewing an Account
6. Searching for and Viewing Existing Vendor Records
7. Viewing Account Activity

  Book Keeping II

1. Adding Receiving Information
2. Requesting and Item from the Warehouse
3. Searching for a Purchase Order
4. Searching for a Warehouse Item
5. Searching for Receiving Information
6. Viewing a Warehouse Item
7. Viewing Purchase Order Activity