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CONTACT INFO
Office of Facilities Planning &
Property Management
160 South Hollywood
Admin Building
Phone: 901-416-4715
stuartml@scsk12.org

Rental Process

Shelby County Schools Facility Request Process

Shelby County Schools is proud to support the community use of school facilities for rent to non-profit groups and organizations. The SCS Board Policy 7002 authorizes the short term rental of its facilities as deemed by the Board to be in the best interest of the district and community when facilities are not being used for school purposes. SCS makes available for rent auditoriums, gymnasium, stadiums, ball fields, multi-purpose rooms, classrooms, and much more.

Shelby County Schools has committed to making District facilities available to school and community organizations/groups. In order to ensure all policies and expectations related to the use of facilities are followed, the Office of Facilities Planning and Property Management should be informed when facilities are used outside of regular school hours of operation, including weekend and Summer use of facilities. Fill out and email the Facility Request Form to Tiffany Bracy: bracyt@scsk12.org at least 30 days prior to a facility use. She will ensure security is notified, the heat or air conditioning remains on for the event, and any other arrangements that need to be made through Facility Planning and Property Management.

Facility Request Process for District Applicants

  • The applicant must submit a facility request or stadium request form to the Office of Facility Planning and Property Management.
  • If a stadium is requested, SCIAA must approve the stadium request.
  • If a school/facility is requested, the Principal must sign the facility request form. The role of the Principal in the process is to determine if that specific date is available on the academic calendar, and if so, to indicate availability by signing the facility request form.
  • Upon receipt of the facility and/or stadium request, the Office of Facility Planning will assign fees as appropriate.

Facility Request Process for Third Party/Community Applicants

  • The applicant/organization must be deemed an IRS 501 C-3 organization (as appropriate).
  • The applicant/organization must submit a facility and/or stadium request form, Waiver of Liability form and provide proof of liability insurance (with the required limit of $2,000,000, as appropriate) to the Office of Facility Planning. The insurance certification must identify Shelby County Schools as the certificate holder and additional insured.
  • If a stadium is requested, the Athletic Office must approve the stadium request.
  • If a school/facility is requested, the Principal must sign the facility request form. The role of the Principal in the process is to determine if that specific date is available on the academic calendar, and if so, to indicate availability by signing the facility request form.
  • Upon receipt of the facility and/or stadium request, the Office of Facility Planning will assign fees as appropriate.

When an outside entity utilizes a facility, the fees listed below will apply. The same fees will apply to District applicants under certain circumstances. Fees will not generally apply when schools utilizes their facilities for school functions, parents meetings during regular school hours of operation. The Facility Request Form should still be completed and submitted to Tiffany Bracy.

CS Facility Fees

  • Building Usage Fee: $30/hour
  • Utility Fee: $50/hour
  • Plant Manager’s Fee: $27/hour Monday-Saturday and $40.50/hour on Sundays. The Plant Manager is paid one hour before the event to open the facility, the actual time of the event and one hour after the event has ended to secure the facility.
  • The custodial services fee is $24.75 and they are also paid one hour before and after the event.
  • Security Fee will be determined by Steve Cole with SCS Safety and Security. contact: colesr@scsk12.org.

Stadium Usage Fees

  • Field Usage Fee: Turf Fields $90/hour, Grass Fields $40/hour
  • P/A System Fee: $125/game
  • Concession Stand Fee: $100/game
  • Lighting Fee: $250/game
  • The custodial services fee is $24.75 and they are also paid one hour before and after the event.
  • Security Fee will be determined by Steve Cole with SCS Security Services. contact: colesr@scsk12.org.