CONTACT INFO
Office of Facilities Planning &
Property Management
160 South Hollywood
Admin Building
Phone: 901-416-4715
stuartml@scsk12.org

Rental Process

Shelby County Schools is proud to support the community use of school facilities for rent to non-profit groups and organizations. The SCS Board Policy 7002 authorizes the short term rental of its facilities as deemed by the Board to be in the best interest of the district and community when facilities are not being used for school purposes. SCS makes available for rent auditoriums, gymnasium, stadiums, ball fields, multi-purpose rooms, classrooms, and much more.


How to Apply

  1. Contact the school principal to schedule a time to view the facilities and to determine if the date and time of your event can be accommodated.
  2. Submit a completed facility rental form or stadium rental form, a signed waiver of liability form, proof of your organization’s 501 C-3 status and provide a certificate of liability insurance to bracyt@scsk12.org or by fax at 901.416.1089. All forms must be submitted with the rental request form at a minimum of ten (10) business days in advance of the requested use.  All school sponsored events occurring after normal school hours require the submission of a rental request form only.
  3. The Facilities Planning staff is responsible for getting all signatures of final approval and will provide an invoice for payment. 
  4. Payment of the full rental fee must be received 10 business days prior to the date of use. Acceptable forms of payment include cashier’s check, money order and cash. Remit all payments with a copy of the invoice to Shelby County Schools, 160 S. Hollywood Street, Coe Building, Room 114 Memphis, Tennessee 38112.
  5. The Facilities Planning staff will provide a rental permit authorizing the use of the facility for the dates and times requested. The permit must be in the possession of the group/organization at the time of the event.

Rental Fee Schedule

  1. The following rental fees are per hour and apply Monday thru Friday after 5:00 PM, and Saturday for all elementary and secondary schools:

    RENTAL    

    FEE

    Building Usage            

    $30.00

    Utilities

    $50.00

    Plant Manager  

    $27.00

    Audio Technician

    $35.22


  2. The following rental fees are per hour and apply Sundays and Holidays for all elementary and secondary schools:

    RENTAL    

    FEE

    Building Usage            

    $30.00

    Utilities

    $50.00

    Plant Manager

    $40.50

    Audio Technician

    $52.83


  3. The following rental fees are per hour and apply for the use of stadiums. Please see the section on Frequently Asked Questions for a list of stadiums available for rent.

    RENTAL    

    FEE

    Field Usage (Grass Field)

    $40.00

    Field Usage (Turf Field)

    $90.00

    Concessions

    $100.00 (one-time fee)

    PA/Clock

    $125.00 (one-time fee)

    Lighting Fee

    $250.00 (one-time fee)

  4. Rental requests for the use of parking lots only are assessed a one-time fee of $100.00.
  5. Shelby County Schools has contracted with GCA Services Group for all custodial services. All applicants requesting the use of any school facilities must contact GCA for information on cleaning fees and to arrange cleaning services following the scheduled event.

FAQ's

Please read the Frequently Asked Questions for additional information on the guidelines and procedures for renting school facilities.